Management Reports

When used properly, these reports can provide valuable travel management information, which can be sorted by any meaningful code you specifies; purchase order number, department number, project code, etc.

The report options you can request are limited only by the information that our accounting system captures from the invoiced transactions in our reservation system. To begin receiving management reports, you will simply call our office and explain what type of information you would like to analyze and we will suggest a particular report out of our standard offering. Should the information contained in the report not meet your needs…we will custom design a report that will.

These reports (examples below) can be delivered in printed form, e-mailed or faxed.

Car Usage for Client by Passenger

For each car, and the selected client, this report lists the Passenger, Departure Point, Departure Date, Confirmation, Car Type, and the Total Fare. To run this report, set Travel Type to Car.

Client Activity By Departure Date

For each Client, the Number of Bookings, Total Fare, and Commission are summarized by Departure Date. A total of the Number of Bookings, the Total Fare and Commission is given for all Clients.

Client Activity By Departure Point

For each Client, the Number of Bookings, the Total Fare, and Commission are summarized by Departure Point. A total of the Number of Bookings, the Total Fare and Commission is given for all Clients.

Hotel Usage for Client By Passenger

To run this report, set Travel Type to Hotel. For each Hotel, the Departure Point, Check-In and Check-Out date, and Total Fare are listed by Passenger. A subtotal of the Total Fare is given for each Hotel.

Sales Activity by Departure Date Summary

For each Departure Date, the Number of Bookings, the Total Fare, and Commission are summarized. A total of the Number of Bookings, the Total Fare and Commission is given for each Departure Date.

Sales Activity By Departure Dates Detail

For each Departure Date, the Issue Date, Confirmation Number, Itinerary, Passenger, Total Fare, and Commission are listed. A subtotal of the Total Fare and the Commission is given for each Departure Date.

Sales Activity By Invoice

For each issue date, Invoice number and Client Ticket Number, Itinerary, Passenger, Vendor, Total Fare, and Commission are listed. A total of the Total Fare and the Commission is given for each Invoice.

Sales Activity By Itinerary Detail

For each Itinerary, the Issue Date, Depart Date, Passenger, the Total Fare, and the Commission are listed for each Invoice. A total of the Total Fare and the Commission is given for each Itinerary. This report can be run by origin and destination city.

Sales Activity By Itinerary Summary

For each Itinerary, the Number of Bookings, the Total Fare, and Commission are summarized. A total of the Number of Bookings, the Total Fare and Commission is given for each Itinerary. The report can be run by origin and by destination city.

Sales Activity By Travel Type Detail

For each Travel Type, the Issue Date, Ticket Number, Itinerary, Passenger, Total Fare, and Commission are listed. A subtotal of the Total Fare and the Commission is given for each Travel Type.

Sales Activity By Travel Type Summary

For each Travel Type, the Number of Bookings, Total Fare, and Commission are summarized. A total of the Number of Bookings, the Total Fare and Commission is given for each Travel Type.

Executive Summary – CR

This report only displays the graphs for Period 2. Any Travel Type that uses Air as a Travel Category will show up on this report. If you are using Air as a Travel Category for your Service Fees then the accuracy of this report will be compromised.

Client City Arrival Report Listing – CR

This report is sorted by Flight Numbers and totals the number of arrival passengers for each flight.

Client City Departure Report Listing – CR

This report is sorted by Flight Numbers and totals the number of departure passengers for each flight.

Passenger Activity Report with Mileage – CR

This report is a Passenger Mileage Report. It displays tickets by Passenger with itinerary and shows the Mileage for each Passenger. Both "Total Mileage" and "Average Cost Per Mile" are shown. If no City Pair information is present in the Segment Tab of the booking, that City Pair and booking is ignored and will not be displayed on the report. Exchanged tickets will show the "Original" ticket as "Exchanged" and will not use the "Original" City Pairs in the calculations. The "Exchanged" ticket will be displayed fully and will be part of the calculations. Refunded tickets will show as "Refunded" and will not use the City Pairs in the calculations. As a "QC" function, the report can be run to show all City Pairs where no Segments are present.

Client Activity Report By Class of Service – CR

This report is an Client Class of Service Report. It displays City Pairs by Airlines and shows the Class of Service the segments were booked in. If no Class of Service information is present in the Segment Tab of the booking, that City Pair and booking is ignored and will not be displayed on the report. Exchanged tickets will show the "Original" ticket as "Exchanged" and will not use the "Original" City Pairs in the calculations. The "Exchanged" ticket will be displayed fully and will be part of the calculations. Refunded tickets will show as "Refunded" and will not use the City Pairs in the calculations. You may run the report by a specific Class of Service or for all Classes of Service. As a "QC" function, the report can be run to show all City Pairs where no Class of Service is present.